Employee onboarding is an important part of the organization that gathers more attention as an organization scales and it needs to attract talent and bring them up to speed. Typically, it is disjointed as there are processes, communications and tools to coordinate to ensure a smooth landing for a new employee on the first day and first few months at month. It ranges from ensuring that there is a proper communication on the organization structure, culture and ways of working to readiness of tools to begin work.
Pain points and requirements
Organizations are looking for a tool that can facilitate employee onboarding for the first day , first few months and ultimately after 1 year. It needs to be able to communicate the culture and work environment while roles and responsibilities are clear for HR, line managers and co workers as part of the process. It should cover overall introduction of the organization and ensure that the new hire is assigned to the correct workgroup or distribution list. Following that, training should be pre assigned to the new hire to learn about the processes and tools used within the organization. Lastly, new hire should be equipped with the necessary equipment e.g monitor,laptop ,docking station and phone.
Options
Microsoft Teams as a communication tool would be a suitable application to deploy an employee onboarding tool for major organizations. Startups who have adopted Slack would be expect employee onboarding to be done there. For other smaller and mid sized companies, they might be open to a web based tool that can integrate with their existing communication systems be it Teams or Slack. Landbot.io is one such option.
Microsoft Teams
In Teams, there is Enboarder that provides virtual onboarding with integrations e-signing and HR software to communication platforms and task creation. There is another tool by Employee Onboarding Tool that comes with functionalities such as checklist, email reminders, notification and integrations with Sharepoint, Outlook and Teams
Slack
On Slack, Onboarding Buddy comes with a simple task checklist with onboarding analytics and enterprise system integrations . It comes with a subscription plan that is based on number of employees and 5 onboarding per year at $5 per month and up to $76 per month for enterprise plan. You can demo the app with a 14 day free trial
Besides that, Roots offers plans for small medium companies with less than 500 employees and enterprise plan for more than 500 employees. Pricing is based on number of users. It provides a comprehensive overview of your onboarding pipeline or a deep dive into a specific individual’s progress at the click of a button and with integration to business systems and HRIS .
What can Streamlit and Landbot.io do?
Firstly, Streamlit can be used to present the requirements in a single web page followed by the functionality of the Landbot chatbot that can demonstrate how it meets the requirements.
Next, Landbot.io can be used for a short period of 5 days after registering for free to test out the chatbot templates or to build a customized flow and actions triggers for this requirement. This has been achieved based on Landbot.io key functions. On top of that, it is possible to export the conversation flow as seen on the Landbot.io canvas as PNG so that it is clear how the chatbot flow is defined.
What can the bot do?
Streamlit and Streamlit Cloud(Share)
Conversation Flow for Conversational Resume Chatbot with Trigger based on Keywords/Selections.
Key considerations
- Employee onboarding can be managed on Excel and Powerpoint if the volume of onboarded employees is not high taking into account the cost of subscription.
- Landbot.io chatbot can be a feasible option for organizations that do not have Microsoft Teams and Slack.
- For organizations that have a full fledged HR systems like SAP Successfactors or Workday, it comes with its own Onboarding portal and there is no need to consider additional onboarding tool unless if it is not fully supported by existing applications.
- Besides evaluating the applications that offers employee onboarding, organizations would need to consider the level of automation/integration that needs to be set up to support onboarding. For instance, automating the user access and pre assigning training is essential. Otherwise, it would be a disjointed and manual process to enable user access for employees separately.
- Ultimately, it comes down to the product roadmap of the organization that decides which is the best tool for employee onboarding based on the application landscape of the organization.
This article was first posted on https://woolwich.xyz/2
